Contracts Administrator
Description:
PRIMARY FUNCTION
Overall administration of contracts and procedures following the company's processes, applicable laws and customer requirements. This includes overseeing the execution of Request For Proposals/Quotations and the preparation of Contracts for signature by company officers all as outlined below.
PARAMETERS OF RESPONSIBILITIES
- Conceive, develop, and deliver techniques, practices, and procedures for contract formation and administration in a manner that best protects company interests.
- Establish and maintain regular written and in-person communications with the organization's executives, legal counsel, department heads, and end users regarding pertinent contract activities.
- Develop, establish, implement, and enforce guidelines, obligations, and service level agreements to the organization.
- Serve as a point of contact with the contractors for formal communications of a contractual nature.
- Investigates and resolves claims or complaints by collecting and analyzing information.
- Develop and deliver contract reports, bid proposals, required documentation, and tender documents.
- Supervise subordinates.
- Evaluate pre-qualification responses and prepare report for bid list approval.
- Review bids and perform detailed bid analysis and ensure recommendation of selected bidder, is properly signed off and authorized.
- Negotiate complex contract requirements in accordance with legal and company regulations and policies, being fair and diplomatic.
- Behaves with honesty and integrity.
- University degree or college diploma in the field of Business Administration and/or Engineering.
- 5 - 8 years direct work experience in a contract administration capacity, including all aspects of strategy development and execution.
- Strong knowledge of North American contract regulations and laws, including WCB; Insurance; Builders Lien Act - Statutory Declarations; Taxation; bid and performance bonding.
- Ability to effectively prioritize and execute tasks in a high-pressure and high-volume environment.
- Solid working knowledge of current computer technologies, including Excel, Word, Powerpoint.
- Strong inter-personal skills, excellent oral and written communication skills, and be a demonstrated self-starter.